Right HR solution selection - Key to success

Today degree of success is directly proportionate to the use of technology in an organization including success of an HUMAN RESOURCES MANAGEMENT.

Managing human resources is an ongoing challenge, especially when external factors (social, political and economic events) make impact on employee productivity. Human Resources Management Strategies must continually be redefined to deliver improved return on investment in human capital. HR professionals must consider use of new technologies, to tackle the external factors affecting their organizations.

HR Solution Selection and Technology Implementation is one prominent area that represents significant challenge for HR professionals globally. 

To ensure success of Human Resources Management, HR Technology Initiatives and Operations, right selection of HR Solution, Technology and implementation at right time is extremely important. Organisations that ignore this aspect do tend to show a downward slope on the success graph.  

CoreBiz Technology as providers of HR & Payroll Software Solution understand the fact and adherence to this principle is what we advise clients to follow.

Most common mistake is that HR Professionals settle for administrative role rather than Project Owner's role in HR Solution selection and Implementation process, leaving most critical functionality part to be decided by other Non-HR professionals like Information Technology & Finance.

"Do your diligence on functionality requirements and then select the HR Solution based on Technology that suits the best to your organisation. Address gaps with customized development. This will empower you with the Right HR Solution and Technology initiatives to achieve your organisational goals" according to Senior HR Consultant, CoreBiz Technology Solutions.  Most organisations tend to first select technology that they deem is good but not necessarily suit them and then try to get HR solution and customize it for use.  This results in fiasco, leading to scrapping of investment made in technology and solution.

CoreBiz Technology Solutions offers it consultancy to clients by assisting them with assessment of functionality requirements and selection process by helping clients with right choice to select the best that suits their requirements.  CoreBiz Technology has been outright and honest to highlight gaps for our solution versus client requirements, even if client finds it good match.  It is important that our solution should match client HR needs at the same time be cost-effective to work within HR Budget constraints, always offering a good mix of both pricing and functionality.  Ericsson one of the pioneering mobile communications organisation one of our major clients opted for CBizS HR & Payroll Enterprise software solution, which has been successfully implemented for Medium to Large size clients (up to 50,000 employees), for 10 country units featuring Multi-Company, Multi-Country Social Security, Country specific Tax Module, local reports, local regulatory/banking requirements handled, customized to fit unmatched needs. 

Choosing the right HR solution and leveraging it effectively requires a well-thought-out strategy with a clear focus on real business results.  The HR Solution selected should be effective and easy to use and one that fits the organization's need.   In order to bring about the desired outcome it is vital to follow a structured approach. 

Diligence:

First step is to Identify and validate their project requirements. This involves assessing the current state, future state in terms of needs and wants, prioritize them, define and document them.

Identification:

Second step is to Identify HR Software System vendors who match your needs.  Create a vendor score-sheet from assessment of vendor Services and Solutions proposed through in-depth demonstrations.  Matching them with documented requirement sheet and budget cost helps in ranking, short listing vendors. Thorough Gap analysis helps to make provision and incorporate it in future plans. Gaps could be filled by customized development to better fit and uplift solution effectiveness.  This methodical and comprehensive process would enable an organisation to achieve a positive selection result.

Marsh Insurance, Dubai, world's leading insurance broker and risk-adviser singled out CBizS HR & payroll software for their HR needs due to functionality features of storage and retrieval of employee documents, expiry alerts, employee assets tracking, which outweighed other software solutions. Client has extended automation of HR functions through implementation of Employee Self Service - ESS which offers workflow for approvals and improves HR & administrative efficiency up to 50%.   

Selection:

Third step is to make decision to select the best that meets your need from the shortlisted. Decision at this point of time will be easy after having put in your best efforts in the previous steps.

Implementation:

The final step for the selected Human resources Management solution is to develop detailed roll out plan and t its Implementation effectively. Project Tasks Planning and execution schedule helps to know and track what needs to be done, who does it and when. Without good internal governance, crucial factor during implementation, you will encounter deviations from company's vision.  Well thought-out and controlled execution would lead to successful implementation on-time that would have a measurable positive impact on an organization's efficiency and profitability.

The challenges to make right selection can be overcome by adopting right process knowledge. Following this structured approach your organization would never have to settle for less than what was absolutely required, ensuring return on investment and achieving the organization goals. Ignorance to this process knowledge can cause a debacle. 

GDF Suez Middle East, an Energy Solutions company required a solution to automate Time Sheets, Expense Claims through HR Employee Self Service & HR budget.  Well planned and well-coordinated implementation by CoreBiz Technology helped them to reduce time & errors during payroll processing and improve HR staff efficiency that is valued by our client and much appreciated.

They did adopt a structured approach in their selection method and concluded to partner with CoreBiz Technology.

 "Good preparation and structured process execution is the key to success for right HR Solution Selection and Implementation."

For more information, please visit: www.corebiztechnology.com

Biography

Pradip Kumar Jawale is Managing Director & CEO, CoreBiz Technology Solutions, leading provider of HR & Payroll software solutions in UAE, Middle East, Africa, Europe and Asia region that transform information into empowered service that renders alignment with organisational objectives.